Data Protection and Privacy Information

At Global Payroll Services (GPS LATAM) and its affiliated entities, we process personal data in connection with our Employer of Record (EOR), payroll administration, and compliance services.

We are committed to handling personal data in a lawful, confidential, and transparent manner, in accordance with applicable regulations.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Identification data (name, ID, passport, date of birth)
  • Contact information (address, phone, email)
  • Employment data (position, salary, performance, attendance, work history)
  • Financial data (bank account, tax information)
  • Health data (where required by law or for occupational purposes)
  • Systems usage data (corporate email, access logs, devices, browsing activity)

3. Legal Basis for Processing

We process personal data based on:

  • Performance of the employment relationship
  • Compliance with legal and regulatory obligations
  • Legitimate business interests
  • Employee consent, where required

4. Purpose of Processing

Personal data is used for:

  • Recruitment, selection, and hiring processes
  • Payroll, benefits, and compensation management
  • Performance management and professional development
  • Compliance with legal and regulatory obligations
  • Physical and logical security (including CCTV systems)
  • Monitoring the use of systems and technological tools
  • Disciplinary and internal compliance processes
  • Coordination with the client for service delivery

5. Data Sharing

Personal data may be shared with:

  • Affiliated companies within the corporate group
  • Service providers (payroll, IT, benefits, etc.)
  • Government authorities when required by law
  • The client receiving the services
  • Third parties, with the data subject’s authorization where applicable

All third parties are bound by confidentiality and compliance obligations.

6. International Transfers

Personal data may be transferred across jurisdictions, including within the corporate group, ensuring appropriate safeguards in accordance with applicable laws.

7. Data Retention

Personal data will be retained during the employment relationship and for the period required to comply with legal, tax, and regulatory obligations.

8. Data Subject Rights

Depending on applicable law, data subjects may:

  • Access their personal data
  • Request corrections
  • Request deletion where applicable
  • Object to or restrict processing

To exercise these rights:

📩 gerencia@gps-latam.com

9. Information Security

GPS LATAM implements appropriate technical, administrative, and organizational measures to protect personal data against loss, unauthorized access, alteration, or disclosure.

10. Updates

This policy may be updated at any time to reflect legal or operational changes.